ASB & Booster Fundraising

It is an ASB event or fundraiser if:

• Students are involved and
• School district or School name is used and
• It is conducted on or off school property and
• It is done with the approval of the school board or their designees.

When all of the above are in place, funds raised must be deposited to the Associated Student Body Fund.

• Once items are issued to a student, that student becomes totally responsible for them.
• Losses due to spoilage or other damage become student responsibility.
• If merchandise or money is not returned to reconcile an individual student record sheet, that student’s indebtedness will be added to the school fine list.
• All purchases must be made using the school district and school name, personal names and addresses are not allowed.
• All funds collected must be deposited to the school district depository account via the school ASB bookkeeper.
• It is illegal for ASB money to be deposited to a personal bank account. This is public money and must be treated as such.
• Money raised that is ASB public money may only be spent for Cultural, Athletic, Recreational and Social purposes (CARS); non-graded, optional and extracurricular.
• Money raised for a charitable purpose as private money must follow specific procedures (see Private Money).

R.A. Long High School ASB DOES NOT conduct any fundraiser that falls under this umbrella. 

All fundraisers must be approved 2 weeks prior to the start date of your planned event, using the RA Long Fundraising Request Form.

Fundraisers are approved by the Student Council, ASB Administrator and ASB Bookkeeper.

The Student Council has the right to deny, postpone or question fundraiser requests. 

DO NOT order product, advertise or collect monies for your fundraiser until you have received all required approvals. 

Product purchased for resale should be processed/ordered through the ASB Bookkeeper through an approved vendor. 

Items must be inventoried before checked out to students for sale using the Fundraising Product Inventory Form.

The club advisor or designated students will be responsible for checking merchandise in and out. Use the Fundraiser Product Tracking form (or an equivalent Google Sheet).  All merchandise not checked out is to remain in a locked secure area. Individual student records must be maintained. Records protect both students and advisor.

Deposit funds collected with the school ASB bookkeeper daily (as much as possible)

Verify all student record sheets for accuracy.  Make a list of students who haven’t returned product checked out to them/amounts due. Submit this list to the ASB Bookkeeper for collection.

List and count all unsold merchandise; return it to a locked secure area for safekeeping. If possible, return all unsold product to the vendor for credit.  Using the Fundraiser Product Inventory - Post Sale/Event form (or Google Sheet equivalent) and submit to the ASB Bookkeeper. 

It is necessary to inventory unsold items. Inventory must be stored in a locked area and the inventory list filed with the ASB Activities Coordinator. Items can be sold at a later sale, sold to the school store for resale or included in another fundraising event. Items cannot be given away although they may be sold at reduced prices in a clearance sale. Keep separate records of this sale. Keep detailed records of everything that occurs concerning the sale. Document beginning and ending sale dates at original prices; have separate records for sale dates at clearance prices.